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Exporting to PNG (for web or emails)

Want to send some of our awesomeness in an email or upload them as images to display on your intranet? Or how about putting up screensavers or uploading images into an LMS? PNG files are the way to go! We’ll show you how to export to a PNG file from both PowerPoint and InDesign in just a few steps. 

Exporting to PNG from PowerPoint (Windows)

  1. Go to “File”.
  2. Click “Save As”.
  3. Choose where you want to save the file(s).
  4. Name the file.
    Select Save As
  5. Change the file format to “PNG Portable Network Graphics Format”.
    Select PNG from the drop down menu
  6. Click "Save".
  7. Select whether you want to export only this slide, or every slide (if there are multiple).
    One signature or all

Exporting to PNG from PowerPoint (MacOS)

  1. Go to “File”.
  2. Click “Export”.
  3. Name the file.
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  4. Choose where you want to save the file(s).
  5. Change the file format at the bottom to “PNG”.
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  6. Select whether you want to export only this slide, or every slide (if there are multiple).
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  7. Type in the pixel dimensions you need. Here are some of our recommendations for below for good quality.
    • For embedding in an email: type 720 for width (the height will adjust proportionally).
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    • For a desktop screensaver: type 1920 for width (the height will adjust proportionally).
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    • These are just recommendations, based on examples we’ve tested on our end. There might be sizes that work better for your specific needs. If you’re not sure, ask your communications team what size is appropriate for your delivery method.
  8. Click "Export".

Exporting to PNG from InDesign (MacOs)

  1. Go to “File”.
  2. Click “Export”.
  3. Name the file.
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  4. Choose where you want to save the file(s).
  5. Under “Export”, type in the range of slides you want to export (if there is only one, leave it as “All Pages”).
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  6. Under “Image”, make sure quality is “Maximum”.
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  7. Choose the resolution (ppi):
    • For embedding in an email: 72.
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    • For a desktop screensaver: 300.
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    • If you’re not sure, ask your communications team what resolution is appropriate for your delivery method.
  1. Under “Options”, make sure “Transparent Background” is unchecked.
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  2. Click "Export".
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