Hyperlink_Featured Image

Editing hyperlinks in PowerPoint

Want to make your guidance even more responsive to your employees’ needs? Add hyperlinks! For job aids or awareness materials, this is as simple as linking to your hotline, email, or a policy. Plus we’ll also show you how to link between slides in PowerPoint so your employees can use the most practical versions or our interactive modules.

Adding a new external hyperlink

  1. Highlight the text you want to hyperlink. 2
  2. Right-click, and select “Hyperlink”. 
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  3. In the pop-up box, make sure “Web Page or File” is selected.
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  4. Type in the url in the box next to “Address”.
  5. Hit OK.

Tip: To edit an existing hyperlink, only step two will change. You’ll have a second choice to select “Edit Hyperlink”.

Adding an email link

  1. Highlight the text you want to hyperlink.
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  2. Right-click, and select “Hyperlink”.
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  3. In the pop-up box, make sure “Email Address” is selected.
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  4. Type in the email address.
  5. You have the option to add a subject, if you want to. If not, leave it blank.
  6. Hit OK.

Tip: If you want to replicate this across multiple slides without having to go through this process each time, just cut-and-paste the now-linked text—the link will stick with the text.

  1. Highlight the text you want to hyperlink.
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  2. Right-click, and select “Hyperlink”.
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  3. Make sure “This Document” is selected.
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  4. That will bring up a list of all of the slides in the deck; just select the slide you want. 13
  5. Repeat for everything you want to make clickable within the deck.

Tip: In PowerPoint, these links will only be active in Slideshow view. When you Export or Save As the file to PDF, the links will work as long as your PDF reader allows for internal hyperlinks (if it doesn’t work, check whether your IT team has disabled this).

Hyperlinking an image

The steps here are exactly the same as the steps above for creating a text hyperlink. 

  1. Make sure the image is not grouped (Here's how to do that.)
  2. Select the image you want to hyperlink. 14
  3. Right-click, and select “Hyperlink”.
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  4. Create the hyperlink for an external site, email, or link to another slide in this file.